Passport to Learning

Program Development

Successful self-support faculty-led study abroad program development is a combination of paperwork, legwork, and teamwork. Early planning is important to ensure adequate time to develop the program, secure the required campus approvals, and recruit students. Faculty should expect to begin the process a year to 18 months in advance.

Faculty-led study abroad programs offered on a self-support basis in Summer Session or Winter Session must be reviewed by the campus’ Study Abroad Advisory Committee. The program must be approved by the college deans of the academic department offering the program, the Office of International Education, the California State University, Chico Risk Manager, and the Dean of Professional & Continuing Education (PCE).

Programs offered through PCE are self-supporting, and student travel course fees cover all costs incurred to deliver the course, including faculty travel and any fees to the service providers for housing, meals, guest lectures, etc. In addition to the travel course fee, students pay per-unit course fees, just as they do for self-support courses offered on campus. Faculty salary is based on the Special Session salary schedule (CSU Salary Schedule 2322) and is determined by faculty rank, the number of enrollments, and the units offered.

Steps to Developing a Successful Program

  1. Evaluate the program concept
  2. Confirm support of your department chair and college dean
  3. Discuss your program concept with Study Abroad Coordinator Jennifer Gruber 530-898-5415;
  4. Meet with International Programs staff in PCE.
  5. Submit the Preliminary Proposal for International Faculty-led Programs for review by the Study Abroad Advisory Committee. 
  6. In collaboration with PCE, develop a program budget and confirm student fees as well as application and fee payment deadlines.
  7. Document all provider agreements and secure required contracts or other agreements; coordinate with the University Risk Manager to ensure all safety and liability issues are addressed.
  8. In collaboration with PCE, establish program application requirements and materials.
  9. Submit the Final Proposal for International Faculty-led Programs and supporting documentation to the Study Abroad Advisory Committee for review and final approval by University administration. 

Recruit and Prepare Students

Once your program is approved, you may begin recruiting students. Your program will be promoted as part of the Passport to Learning program to generate interest and enthusiasm for your program.

In collaboration with the Office of International Education, conduct mandatory study abroad orientation sessions with students on issues of travel safety, security, health, cultural adjustment, academic expectations, and practical issues related to participating in the program.

Travel, Teach, and Enjoy the Experience!

Arrive with the students or be on site in advance of their arrival and be on location for the duration of the program.

Evaluate the Program Implementation

  • Submit all travel expenses and clear any travel advances
  • Solicit student feedback on program quality and effectiveness
  • Provide a written summary of the program successes, highlights, and challenges to PCE