What are Special Session courses?
- Special Session courses are approved university course offerings for academic degree or professional development.
- Special Session courses lower than the 800 level number carry residence credits with no limit on the number of units
that can be applied to a degree program.
- They are offered on a self-support basis and do not generate FTE.
- Fees are charged on a per unit basis and are separate from the regular
university semester fees.
- Fees collected generate additional faculty salary. Courses can also be offered at a contract rate, this allows the instructor to waive their pay so that the student can pay a lower fee.
- A percentage of fees collected are distributed to participating academic
units.
- The Center for Regional and Continuing Education is the campus office
charged with the administration of Special Session.
- Special Session courses count toward the 125% maximum workload for
CSU, Chico faculty that is monitored by the college.
Who may offer Special Session Courses?
Any academic unit or organization may propose a Special Session course by submitting a
Special Session course proposal form to Continuing Education; forms can
be obtained from the Continuing Education office or by clicking the proposals
link on the right of this page. All Special Session courses offered through
Continuing Education must have the department and college approval.
When is Special Session courses scheduled?
Courses may be scheduled at anytime. For example, if a state-support class
must be cancelled due to budget constraints, the course might instead be
offered as a self-supporting course through Special Session, retaining the
same dates, times, and location. Alternatively, as long as the class meets
the required 15 hours per unit of credit, the course could be scheduled
in an accelerated evening or weekend format.
How do students register for Special Session courses?
Continuing Education will process all the Special Session registrations.
Continuing Education follows university policy and procedures regarding
adding and dropping courses. See deadline dates.
What if a department offering a course has an approved course fee?
Continuing Education will also collect such fees for the department if
so indicated on the Special Session proposal form. The collected fees can
then be transferred to the appropriate department account.
Who decides whether or not a Special Session course "makes"?
Because the instructional salary is determined by the number of enrollments,
the faculty member in conjunction with the department determines whether
or not the course makes. A maximum enrollment, minimum enrollment, and a
registration deadline are recommended.
How are Special Session grades submitted?
Special Session courses are graded online through the portal just like
regular state-support courses. If you are not a regular CSU, Chico faculty member contact Continuing Education so that an account can be activated for you prior to the grading deadline. See the Academic Calendars for grading deadlines.
What if I don't have a CSC Portal account to submit grades?
If you are not a regular CSU, Chico faculty member, please contact our office and alert us to this fact. The proper payroll documents will need to be completed so that the Human Resources office can add you to our system. Once complete, RCE can then proceed with Portal activation.
How do I grade once I'm in the Portal?
Once you've logged onto the CSC Portal, choose the Faculty Center link. Click on the desired course to grade. Once the course comes up, you'll notice a people icon with multi-colors, click on that icon and this will bring up your grading list. Next, click on the Grade Roster button at the bottom of the page. Enter the grades for each student by adding the grading value or use the looking glass icon next to the box. If you every student has the same grade, use the "Apply this grade to all" box. Now that the grades are in, at the top of the page you'll see a box marked, Approval Status, change this to "Approved". Almost there, at the bottom of the page you'll see a Save button, just click and your done.
How much will I get paid?
RCE will pay you according to the CSU Salary schedule for Special Session, class code 2322.
How do I get paid for teaching a Special Session Course?
If you are a regular CSU, Chico faculty member you will be paid as you normally would once grades have been submitted.
If you're a non CSU, Chico instructor your pay can be requested once the Human Resources office has processed your payroll documents and your grades have been submitted.
Payroll is requested once a week and usually takes ten business days to process. If you have not received your pay warrant, contact our Accounting Technician in RCE at 530-898-6105.
Contact Continuing Education at x6105 for additional information.
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